Caruna builds its HR processes through effective integrations

Caruna uses Nepton to manage working hours, leave and absences for more than 300 employees. The easy-to-use time tracking solution integrates with both the ERP and payroll systems.

Caruna is responsible for electricity distribution and maintains, upgrades and builds weatherproof, smart electricity networks for more than 700,000 customers across Southern, Southwestern and Western Finland, as well as in Joensuu, Koillismaa and Satakunta.

The network is monitored around the clock to ensure customers receive the most reliable possible electricity supply in all conditions. Caruna’s electricity network spans more than 88,000 kilometres.

“When Caruna separated from Fortum, we implemented a new ERP system, IFS, where employees recorded their own overtime, holidays and exceptions. However, working hours, flex balances and time balances were tracked in our old access control and time tracking system, and the two systems were not integrated in any way,” recalls Tommi Saikkonen, HR Director, reflecting on the challenges of a few years ago.

Why Nepton?

Caruna conducted a market review and looked for a solution that combined time tracking with the interpretation of working time events as automatically and effortlessly as possible from the user’s perspective.

“After demonstrations and discussions, we chose Nepton, which was also a cost-effective solution. It appeared to be the easiest to use and the most logical package from the user’s point of view. Customer references were also important to us,” says Tommi Saikkonen.

One of the most important aspects of the selected solution was its ready-made and reliable integrations with both the ERP and payroll systems.

“Employee master data and working time model information are transferred from IFS to Nepton. Nepton handles the calculations, and once a month the interpreted data is transferred to Aditro, where payroll is processed,” Saikkonen explains, describing Caruna’s processes.

At Caruna, Nepton’s versatile reporting capabilities are used by both managers and HR, as well as in the company’s early support processes.

“Reports are available quickly and provide answers to many ad hoc questions. The event report is excellent, as it gives a clear overview of all the essential information,” says Iris Åkerlund, HR Specialist at Caruna.

Within the investment organisation, project allocation is used, and project hours are automatically transferred from Nepton to the financial management system.

“This is an important feature because it enables internal cost accounting and allows us to value our own work accurately,” says Tommi Saikkonen, HR Director at Caruna.

Expert customer service

More than 300 employees at Caruna use Nepton. The implementation phase was completed faster than expected, despite a large number of complex configurations.

“Jukka Holopainen from Nepton has earned quite a reputation as a guru here, and for good reason. He has always been able to deliver what we need, and quickly too,” Tommi Saikkonen says with a smile.

Caruna has also been pleased with the accessibility of customer service and the fact that familiar contacts are able to provide prompt support whenever issues arise.

“It is important to us that customer service understands the history of our cooperation and can advise us on the best ways to handle situations and configure settings. It is also a great advantage that they have knowledgeable experts who are well versed in working time legislation,” Iris Åkerlund concludes.

”One of the most important aspects of the chosen solution was its ready-made and reliable integrations with both the ERP and payroll systems.”
– Tommi Saikkonen, HR Director, Caruna